Blast that Task List

One word: OUCH.

1157-LongTaskList

“How many of those 2,000 tasks do you intend to complete?” I asked the staff member I had just stopped by to help with a TNT question. This was a few years back, TntConnect had just had a major upgrade, and this person was trying to figure out a new feature.

Although I was not there about tasks, their overwhelming task list caught my attention as something they might want to look at.

“Well, I only do the thank yous and I just ignore everything else.”

The overwhelming task list complicates life too because the most urgent tasks (like thank yous she was following up on) appear at the bottom of the list, while the oldest, still unfinished tasks, were the only ones that appeared on her screen.

In our perfect world, we always do all of the tasks we need to do, at just the right time, and our task list is always in the zen-spot of “Task List Zero”. That’s not my real life, of course. Some of my tasks I just put off because I don’t want to do them, such as the “Call to check on status of financial commitment” is a tough one for me.

But as this person indicated, their task list was long because they were not relying on TNT to manage their tasks. So the list was growing, but it wasn’t really a “task list” for them.

So two things:

  1. If you find TNT is creating tasks you simply will not check off or use, then turn off those notifications in Tools > Options > Automatic Actions. For example, you may want to keep the “Send thank you for extra gift” or “…special gift”, but turn off some of the other, more passive items.
  2. Do something about the task list. Blast it, I say.

You can easily delete ALL of the items in your task list by following these steps:

  1. Click once to “select” any task in the list (but not the checkbox).
    1157-Delete1
  2. Press Ctrl+A to Select All
    1157-Delete2
  3. Press the Delete key.
    1157-Delete4

You could also delete only one kind of task instead of the whole list. For example, let’s say you wanted to delete only the “Call to check on status of financial commitment” but leave the rest.

To do this:

  1. Click on the Description header to sort by description.
  2. Click once on the first one you want to delete.
  3. Scroll down to the last one.
  4. Press the Shift key, then click on the last one. Now you have one block of tasks selected, but not all of them.
  5. Press the Delete key.
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